We have added 2 new pages to this site to describe our services to two specialist sectors:  Insolvency Practitioners, and Legal Document Storage.

Insolvency Practitioners

Insolvency Practitioners often have to move quickly, to secure documents, and to search them.  When a company goes into liquidation it’s essential that all important documents are secured.  They may be essential to the Insolvency Practitioner’s job of locating and accessing all the company’s assets.  Leaving then in the company premises is not necessarily secure.  It may be empty, and it may be unclear who has access.  That’s why we provide a rapid onsite response.  If required, we will professionally pack all the documents. Then we move them, using our well-established secure collection service, to our specialist document storage centres. They are accessible 24/7, including our rapid response document scanning service.

Securing the documents is the first step in making the information they contain accessible to the people managing the insolvency.  The second step is to scan the documents, make the contents searchable, and store them securely online.  Our state of the art scanners and OCR software mean that every word of the documents is read and indexed.  This means that searching for a specific item, such as a bank account, or a creditor, or a company director, takes seconds.  Doing this without scanning and OCR takes hours if not days.

Legal Document Storage.

In the legal profession, safeguarding sensitive client information is of paramount importance. Secure document storage solutions offer law firms and legal practitioners a reliable way to protect confidential data while enhancing efficiency and compliance.  Legal documents often contain highly sensitive client information, including contracts, case files, and personal data. Secure document storage ensures that this information is protected against unauthorised access, cyber threats, and data breaches.

Law firms must adhere to strict regulatory requirements, such as the General Data Protection Regulation (GDPR) and Solicitors Regulation Authority (SRA) guidelines. Secure document storage solutions provide compliance features, including audit trails, controlled access, and automated data retention policies, helping firms meet legal obligations while minimising risks. Digital document storage enables legal professionals to retrieve case files quickly, streamlining workflow and reducing time spent searching for physical documents. Cloud-based solutions allow authorised users to access files securely from any location, supporting remote work and collaboration across multiple offices.

Paper documents are vulnerable to loss, fire, or natural disasters. Using a purpose-built document storage centre mitigates this risk.  Using scanning and secure digital storage ensures that critical legal files are backed up and recoverable in case of any unforeseen events.  Reducing reliance on physical storage lowers operational costs and improves office efficiency. Secure digital storage also supports sustainability by minimising paper use and reducing the need for physical filing systems.