Healthcare Document Storage

Fast and reliable document storage solutions for healthcare professionals

Experts in secure, efficient storage of patient records and clinical documents
Rapid response service for timely collection and safeguarding of healthcare files
On-site collection and secure off-site storage tailored to NHS and private healthcare needs
Indexing for easy retrieval and smooth management
Secure scanning, digitalisation and hosting of patient records
Compliant destruction of expired records in line with healthcare regulations
Total peace of mind for the entire retention period—so you can focus on patient care

Experts in secure, efficient storage of patient records and clinical documents

Whether you’re a busy GP surgery, dental practice, care home or nursing home, we understand the importance of safeguarding sensitive healthcare information. Our document storage solutions are built around the strict confidentiality and compliance needs of the healthcare sector.

Rapid on-site response: Fast collection from your premises, minimising disruption to your team
Professional packing: Optional packing service by trained vetted staff who understand the importance of handling clinical records with care
Secure and swift storage: Your documents are securely transported and stored without delay, with barcode tracking for full traceability

Flexible & secure document return

Once your documents are safely in storage, we make getting them back, whether digitally or physically: fast, secure, and simple.

Scan-back service: Need a file urgently? We’ll scan the document and return it to you as a secure, encrypted PDF, no need to wait for a physical delivery
Digital hosting: Prefer ongoing digital access? We can host your scanned files in our secure system, ready for you to download whenever needed
Tracked physical return: If you require the original document, our vetted, uniformed drivers will hand-deliver it, fully traceable from our site to your door

Digitisation of records for faster access and improved compliance

Free up space, improve efficiency, and stay compliant with our secure document scanning and indexing service, designed with healthcare in mind.

Fully searchable digital records: Using OCR (optical character recognition), every scanned file becomes searchable, making it quicker to find the information you need
Accurate validation: On arrival, we cross-check patient records against your existing indexing lists and flag any anomalies via a detailed exceptions list
Smart indexing: Add key data fields such as NHS number, date of birth, full name, and destruction date to improve record management and streamline retrieval
Secure digital hosting: Once digitised, your records can be safely hosted on our encrypted servers, ready to access when you need them
GDPR-friendly: Digitisation supports tighter data controls and improved compliance with evolving GDPR and healthcare record-keeping regulations

Confidential, compliant destruction when records reach end of life

When patient records reach the end of their required retention period, we ensure they’re securely and responsibly destroyed, leaving no loose ends.

Fully compliant with GDPR: Destruction is carried out in strict accordance with data protection laws and healthcare regulations
Certified process: You’ll receive full certification to prove records were securely and appropriately destroyed
Peace of mind: Whether it’s paper or digital, you can trust that sensitive information is disposed of with complete confidentiality

Purpose-built facilities and accreditations trusted by the healthcare sector

Our facilities are designed with the needs of healthcare providers in mind: Secure, compliant, and built to protect the integrity of sensitive patient records.

Specialist storage environments: Purpose built buildings that meet the highest standards for storing medical records, care plans, and clinical documents
24/7 monitored security: Continuous surveillance and strict access controls ensure the confidentiality of patient and resident information
Enhanced protection: Vault storage options available for highly sensitive or long-term retention records
Rigorous compliance: We’re proud to meet industry leading standards to guarantee quality, safety, and data protection

We hold the following accreditations:

PAS 2060 – Certified Carbon Neutral Company
ISO 9001 – Quality Management System
ISO 14001 – Environmental Management System
ISO 27001 – Information Security Management
ISO 45001 – Health & Safety Management System

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